Travel and accommodation arrangements

The participants may make their own arrangement in consultation with the sponsoring agency if any for issuing the air tickets from their respective countries to New Delhi, India and back.

Hotel accommodation:

Other than the conference venue, a range of quality hotels conveniently situated in close proximity offer a wide range of accommodation facilities. Shuttle busses will be available from the official conference hotels.

The details of the Hotel and tariff are placed below. The participants are requested to book the hotels/rooms as per their requirement through official conference managers – Kuoni Destination Management. The special rates mentioned below can be availed only on the bookings made through Kuoni Destination Management. All the payments for room booking to be made only to Kuoni Destination Management.

List of Hotel

Name of Hotel Distance to Venue Hotel Category Address Per Night
Single Room Rate
Per Night Double Room Rate Inclusions
Le Meridien Venue Hotel 5 Star Deluxe Janpath,
New Delhi
13670 14900 Room, Breakfast & applicable taxes
Ramada Plaza Walking Distance 4 Star AshokaRoad,
New Delhi
7500 8000 Room, Breakfast & applicable taxes
Hotel Corus 2 Kms / 5 Mins 3 Star B49,
Inner Circle, Connaught Circus,
6300 6300 Room, Breakfast & applicable taxes
Hotel Parkland 8 Kms / 20 Mins 3 Star E-19,
Defence Colony,
New Delhi
5860 5860 Room, Breakfast & applicable taxes
YMCA 2 Kms / 5 Mins Budget Jai Singh Marg, New Delhi 3264 4405 Room, Breakfast & applicable taxes
Kingston Park 6 Kms/ 15 Mins Budget 8/5 WEA,
Karol Bagh, NewDelhi
3000 3000 Room, Breakfast & applicable taxes

For Location Map - Click Here

All rates in Local Currency – Indian Rupee.

Accommodation Booking Terms & Conditions


  • All hotels listed are Official Conference hotels and rates are in INR (Indian Rupee), based on per room per night basis.
  • Rooms can be booked for the official hotels by sending KDM the one night deposit. Balance payment will be collected by 7 January 2011.
  • Payment can be made online via VISA/Master credit card or by Bank Transfer.
  • Cancellation will be applicable as per policy mentioned below.
  • Rooms may be subject to availability at the time of booking request. Confirmation will be given only on receiving the advance payment.
  • The online booking page allows you to book one room per attempt.
  • Please write directly to the Project Manager at for booking of multiple rooms.

Additional Information

  • Booking deadline on special rates validity is 31 December 2010.
  • Special rates validity is subject to availability of rooms at the time of booking.
  • Special rates are applicable for the period 6- 10 February 2011.
  • The room category is mentioned along side the special rates.
  • Please specify the room type required to be booked. For e.g.: Single, Large-bedded Double, Twin (separate)-bedded double etc.
  • Any other meals besides breakfast are not included.
  • It is advisable to book your room(s) well in advance, to avoid a waitlist status and disappointment later.
  • All taxes (service tax / hotel luxury tax / VAT) are Government mandated and may change / increase / decrease. The tax structure applicable during event dates to apply.
  • Hotel tariffs are applicable as indicated in the local currency - Indian Rupee.
  • All rates are inclusive of Applicable hotel luxury tax of 10 %, applicable on the published tariff
  • The Official Travel Agents, Kuoni Destination Management India will revert to you within 48 hours with a confirmation of requested services.
  • Please write directly to the Project Manager at for booking of multiple rooms.

Check-In / Checkout

  • The check-in time is 1400 hrs and checkout time is 1200 hrs. If arriving late night / early morning, the room has to be booked from the previous night for immediate occupancy.
  • A half day charge may be levied if check-in between 0700 - 1200 hrs.
  • A full day charge may be levied if check-in before 0700 hrs.

Cancellation / Retention Clause 

  • Between 60-46 days prior to check in date - 01 night retention
  • Between 45-31 days prior to check in - 02 night retention
  • Between 30- 0 days 100% of the estimated billing
  • No show / Reduction in stay after check-in - 100% for the cancelled part.

How to Book? 

The Accommodation booking is integrated with the Online Registration process and you will be able to book your room while registering. If you would like to book room separately, please send your request by e-mail to